Back to Faculty Services

    Course Reserve

    Copyright and Fair Use for Course Reserve
    Course Reserve General Guidelines
    Technical & Procedural Issues
    Course Reserve Contact Information
    Course Reserve Request Form
    Instructor's Copyright Statement


    Electronic Course Reserve Policy & Procedures

    Materials may only be placed on Electronic Course Reserve by an instructor of a Dixie State College credit-bearing course solely for the noncommercial, educational use of the students enrolled in that class. There are no exceptions to this for copyright reasons.

    Copyright and Fair Use for Course Reserve

    Copyright law balances the intellectual property interests of authors, publishers and copyright owners with society's need for the free exchange of ideas. The Fair Use provision of the Copyright Act allows reproduction and other uses of copyrighted works under certain conditions for purposes such as criticism, teaching, scholarship or research.

    The library policy for electronic reserve readings is derived from the fair use provisions of the Copyright Act of 1976. Section 107 permits making multiple copies for classroom use under specific circumstances without payment of royalty or permission from the copyright holders.

    Section 107 of the Copyright Act gives four factors used in determining whether the use made of a work in any particular case is a fair use: All four of these factors are considered in determining whether use of a copyrighted work is "fair use."

  • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes.
  • The nature of the copyrighted work.
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole.
  • The effect of the use upon the potential market for or value of the copyrighted work.

    • Each instructor is solely responsible for guaranteeing that when material is requested for Electronic Course Reserve it falls under the Fair Use guidelines of the Copyright Act.

    Each instructor is responsible for obtaining copyright permissions and/or paying any fees resultant from the use of copyrighted materials.

    Each instructor must sign an Instructor's Copyright Statement declaring that the material being placed on Electronic Course Reserve falls under Fair Use guidelines or that permission has been obtained from the copyright holder to use that material.

    The Browning Library will follow the principles of fair use when placing materials on Electronic Course Reserve and may deny placement of materials if obvious violations of the provisions of Fair Use are found.

    Examples of materials which are not subject to copyright restrictions and which may be placed on electronic reserve indefinitely:

  • Exams, lecture notes, or other materials you have prepared yourself (in these cases, you are the copyright holder).
  • Government publications.
  • Student papers (with the written permission of the student author).

Examples of materials that may be placed on electronic reserve for any semester when a course is being taught (materials will be taken off reserve during semesters when the course is not taught):

  • A chapter from a book (or no more than 10% of the entire work).
  • An article from a periodical.
  • A short story, essay or short poem.
  • A chart, graph, diagram, drawing, cartoon, or picture from a book or periodical.

    • Examples of materials for which copyright permission must be sought before placing on electronic reserve:

  • Pages from works intended to be consumable in the course of study or teaching such as workbooks, exercises, standardized tests, test booklets, and answer sheets.
  • An entire book, whether in-print or out of print.
  • Required textbooks or entire course packs. (Required textbooks may be places on regular Course Reserve.)
  • More than one chapter from the same book (except when multiple chapters represent less than roughly 10% of the entire work).

    • Course Reserve General Guidelines

    1. All use of materials placed on Electronic Course Reserve will be at the initiative of the faculty solely for the noncommercial, educational use of students.

    2. Whenever possible, materials to be copied or scanned will be purchased by the library. If this is not possible, the instructor's original copy will remain on Course Reserve in the library during the semester of use on Electronic Course Reserve.

    3. Longer works, such as a complete book or an issue of a periodical will not be scanned in their entirety for Electronic Course Reserve. However, these may be placed on Course Reserve in the library.

    4. There will be no charge for access to Electronic Course Reserve. The charge for copies will be limited to the cost of printing.

    5. A copyright notice will appear on each Electronic Course Reserve item.

    6. Material will only be available during the term of the course (usually one semester).

    7. Each faculty member requesting items be placed on Electronic Course Reserve in a given semester must sign an Instructor's Copyright Statement affirming that the materials fall under the provision of Fair Use as outlined above.

    8. Full bibliographic information and the name of the copyright owner must be provided for each item scanned.

    Technical & Procedural Issues

  • Documents may be submitted in one of two formats:

    1. Electronic copy (.doc, .wpd, .pdf., .xls, etc.)

    • 2. Paper copy (this can include printed and published material)

  • Documents are scanned ONLY in black & white, without Optical Character Recognition (OCR).
  • Electronic Course Reserve materials will be converted into Adobe Portable Document Format (PDF) files.
  • Digital copies of scanned material are made available only through the Electronic Course Reserve system and cannot be provided to the instructor or anyone else.
  • Readings must be listed in the course syllabus or other course documents as Required, Assigned, or Recommended (not optional or supplemental).
  • Except at the beginning of each semester when at least two (2) weeks lead time is necessary, one (1) week from the time the material is dropped off at the Circulation / Reserve Desk is required to process materials and make them available to students on Electronic Course Reserve.
  • Library personnel will inform the instructor via email of the password for his/her class for each semester. The instructor is solely responsible to disseminating that password to students officially enrolled in the course. At no time will library staff give Electronic Course Reserve passwords to students.
  • To place an item on Course Reserve, bring the material to the Circulation / Reserve desk in the library, along with a completed and signed copy of the Course Reserve Request Form. If the material is going on electronic reserve, bring a photocopy of the material and a signed copy of the Instructor's Copyright Statement. Any student work to be placed on Electronic Course Reserve must include a signed release from each student author.
  • Library staff will retrieve items from library collections for scanning if the material is held in the library print collections.
  • Items held in the library's digital collections, including licensed databases and e-book collections, can be linked from the Electronic Course Reserve system, but in most cases these items will not be printed and scanned.
  • At this time, no video or audio files will be placed on Electronic Course Reserve.
  • The library may request new copies if an item is too damaged or will not be readable once scanned.


    • Course Reserve Contact Information

    Ellen Bonadurer, Course Reserve Supervisor
    bonadure@dixie.edu
    (435) 652-7713

    Stephanie Quinlan, Night Supervisor
    quinlan@dixie.edu
    (435) 652-7717

     

Copyright © 2001 - Dixie State College, for more information contact: library@dixie.edu