Library Service Guidelines
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Course Reserve Rules & Procedures
- Course Reserves
- Materials may be placed on Course Reserve by full and part-time
faculty and staff of Dixie State University. Materials placed on
Reserve will be provided by the instructor or department, and the
Reserve item must be solely for the noncommercial, educational use
of the students enrolled in that class. Placement of materials may
be limited by space available in the Reserve area.
- Materials received through Interlibrary Loan (ILL) may not be
placed on Reserve.
- The library will follow the principles of fair use when placing
materials on Course Reserve and may deny placement of materials if
obvious violations of the provisions of fair use are found.
- Copyright and Fair Use for Course Reserve
- Copyright law balances the intellectual property interests of
authors, publishers, and copyright owners with society’s need for
the free exchange of ideas. The fair use provision of the U.S.
Copyright Act allows reproduction and other uses of copyrighted
works under certain conditions for purposes such as criticism,
teaching, scholarship, or research.
- The library guidelines for Reserve is derived from the fair use
provisions of the U.S. Copyright Act of 1976. Section 107 permits
making multiple copies for classroom use under specific
circumstances without payment of royalty or permission from the
- Section 107 of the U.S. Copyright Act provides four factors to
use in determining whether the use made of a work in any particular
case is fair use. All four of these factors are considered in
determining whether use of a copyrighted work is “fair use.”
- the purpose and character of the use, including whether
such use is of a commercial nature or is for nonprofit
- the nature of the copyrighted work
- the amount and substantiality of the portion used in
relation to the copyrighted work as a whole
- the effect of the use upon the potential market for or
value of the copyrighted work
- Instructor Responsibility
- Each instructor is responsible for guaranteeing that material
requested for Course Reserve falls under the fair use guidelines of
the U.S. Copyright Act.
- Each instructor is responsible for obtaining necessary
copyright permissions and/or paying fees for the use of copyrighted
materials if appropriate.
- Each instructor must sign the library Course Reserve Request
document declaring that the material(s) being placed on Course
Reserve falls under fair use guidelines or that permission has been
obtained from the copyright holder to use that material.
- It is the instructor’s responsibility to place the correct
materials for study and assignments, and students are responsible
for knowing which materials they require.
- Examples of Materials
- Typical Reserve materials include: textbooks, books,
DVDs, CDs, photocopies of tests or other materials. The
source of photocopies from a book, journal article, etc.
must be clearly identified, and photocopies must be “best
copy” quality, single-sided, and on 8.5 x 11 paper.
- Examples of materials which are not subject to copyright
- exams, lecture notes, or other materials you have
prepared yourself (in these cases, you are the copyright
- government publications
- student papers (with the written permission of the
- Examples of materials for which copyright permission must be
sought before placing on reserve:
- pages from works intended to be consumable in the
course of study or teaching such as: workbooks, exercises,
standardized tests, test booklets, and answer sheets
- an entire book, whether in- or out-of-print
- more than one chapter from the same book (except when
multiple chapters represent less than roughly 10% of the
- Putting Materials on Reserve
- Materials may be placed on Course Reserve by faculty or staff
of Dixie State University. These materials may be owned by the
instructor or pulled from library shelves, but the library does not
purchase materials to specifically put on Reserve.
- The materials must be accompanied by a Course Reserve Request
form. The form can be accessed online by following
or requested at the Circulation Desk. The faculty or staff member
must fill out a form for each class, and bring it to the
Circulation Desk with the materials. Multiple materials may be
placed on one form for each class.
- It is recommended that all materials be placed on reserve for
“in-library use only” unless there are multiple copies of the item.
- Examples of materials that are acceptable for Reserve include:
textbooks, magazines, files, A/V, and similar materials. Unique
materials such as models, tools, equipment, etc. would be subject
to pre-approval. Materials must be easily shelved in our Reserve
shelving and easily handled by our workers. Other special requests
will be considered by library staff on a case-by-case basis.
- Materials are processed in the order they are received. If you
would like to be certain your reserve materials are on Reserve in
time for intended use, please bring materials a minimum of three
days in advance of the date needed for checkout.
- Removing Materials from Reserve
- A form for removal of materials will be provided at the
Circulation Desk for reserve removal. Please track and review your
reserve items from semester to semester and remove those that are
not being used in the current semester. If unused materials
continue to be left on Reserve shelves for 3 semesters or more,
library personnel may exercise the right to remove them for you and
advise you of removal status.
- The Reserves Coordinator will contact you, via email, if an
item has not been used for more than three semesters, as it will
automatically be removed from Reserve. The item will be available
for pickup at the Circulation Desk. If it has not been picked up
after 14 days it will be interoffice mailed to you.
- It is the faculty or staff member’s responsibility to come to
the Circulation Desk and personally request that reserve items be
removed from the Reserve Desk. If you wish to have a student or
other assistant remove materials from Reserve, an advance phone
call conveying instructor permission to the Reserve Supervisor is
- If you have any questions about Reserve procedures, please
contact us at (435) 652-7715.
- U.S. Copyright Act:
Guideline Owner: Public Services Librarian
Guideline Steward: Circulation Supervisor - Reserves
Revised: January 2020